Budapest - Jan 07-31, 2019
Minutes

WG5: Dissemination Workshop 2019 (closed)

We are pleased to invite you to our first dissemination workshop in Budapest at the Semmelweis University from the 31st of January till the 1st of February 2019.
During our workshop we will present, discuss and optimize our internal and external dissemination work-flow. This will be an excellent opportunity for early career researchers to get in touch with European renal imaging scientists and societies. 


Registration - Reimbursement

This meeting is open to anyone with an interest in our dissemination and exploitation strategies and is free of charge. COST will support this meeting and registered participants will be reimbursed according the COST Vademecum (up to 15). If you are interested to join our discussions, please contact the WG5 Lead in order to get registered. Please add your preferred subject of interest (homepage, newsletter, Google Analytics, social media, stakeholders, companies).  


Organisers

This meeting is organised by the WG5 Lead together with the local organiser: 

  • Andrea Fekete 
  • Attila Szabó
  • Lilla Lénárt
  • Dora Balogh

Practical Information

This meeting will take place at the Semmelweis University in Budapest. 


Particpants

Anna Caroli, Antonio Goncalves Pinheiro, Mitko Kostov, Joey Moser, Aghogho Odudu, Sinisa Ristic, Giulia Villa, Marcos Wolf


Draft Agenda

Day 1 - Internal communication strategies

09:00 - 09:15
Arrival, Administration and Seating 

09:15 - 09:30
Adaptation of the Agenda
Marcos Wolf
09:30 - 09:45
Introduction: COST Action PARENCHIMA Structure 
  • Aim, Working Groups
  • Past, present, and future dissemination activities
Marcos Wolf
09:45 - 10:30
PARENCHIMA Dissemination Structure
  • Interactive Session: Homepage
  • Interactive Session: Backend
  • Interactive Session: Google Analytics
  • Introduction: Domain Control, Repository, Email (Hoststar)
Marcos Wolf
10:30 - 11:00
Coffee Break 
11:00 - 11:40
Social Media Tools [Aim, Tools, Participants, Statistics]
  • ResearchGate
  • Twitter
  • Twitter Pubmed dlvr.it 
  • LinkedIn
Marcos Wolf
Anna Caroli
Mitko Kostov
Mitko Kostov
Aghogho Odudu
11:40 - 12:30
Open Discussion and Group Discussion: Homepage/Newsletter/Branding/PrivacyNotice/ResearchGate/Twitter/LinkedIn
  • Define current internal communication procedures
    (e.g. appearance, links, statistics, sharing news?) 
  • What do we want to communicate? (e.g grants, positions, publications?)
  • How could you share the workflow? (open positions; e.g. sorting of news?)
  • How to optimize your internal communication strategy?
Marcos Wolf
12:30 - 13:30
Lunch 
13:30 - 14:30
Open Discussion
  • Summarize/present internal communication plans, tools and structure
  • Discuss, create, optimize common procedures (e.g. email; open position)
Marcos Wolf
14:30 - 15:00
Coffee Break - Group picture
14:45 - 16:30
Group Workshop
  • Hands on: explore communication tools (e.g. add participants [privacy notice]) 
  • Implement previously optimized communication strategies (e.g. appearance)
  • Create document to visualize internal communication workflow 
Marcos Wolf
16:30 - 1700
Adjourn
19:00
Workshop dinner (Danubius Hotel Gellért, 2 Szent Gellért tér, 1114 Budapest)


Day 2 - External communication strategies 

09:00 - 09:15
Arrival, Administration and Seating

09:15 - 09:30
Adaptation of the Agenda
Marcos Wolf
09:30 - 10:30
Kidney Physiology
  • Main duties of kidneys
  • Explore current scientific fields
  • Explore potential synergies
Sinisa Ristic
10:30 - 11:00
Coffee Break
11:00 - 11:30
Open/Group Discussion & Workshop
  • Explore and sort stakeholders (Nephrology<>MRI<>Physics)
    • Can we summarize (sub-)contents (Nephrology<>MRI<>physics)? (open position)
    • What content do they provide? (evaluate homepages incl. links)
    • How to extract external information (e.g. external newsletters, social media)?
  • Share social media tools (e.g. retweet posts)
  • How to integrate our internal communication procedures? (open position)
  • Create a document “external partners” and summarize results
Marcos Wolf
11:30 - 12:30
Dissemination Activities - Discussion 
  • Examples from the past and presents, followed by Discussion
    • What to share with external stakeholders?
    • How to share our content; potential external communication tools and structures (social media, newsletter); PARENCHIMA / COST (corporate) identity?
  • Identify and engage with external communication officers (open position)
  • Merge results in the document “external stakeholders”
Anna Caroli
12:30 - 13:30
Lunch
13:30 - 14:30
Open/Group Discussion & Workshop
  • Recapitulate goals for homepage / social media
  • Identify most efficient communication paths
  • Breakout in groups to finalize internal communication procedures
Marcos Wolf
14:30 - 15:00
Coffee Break 
15:00 - 16:30
Group Workshop
  • Create draft for communication procedures and fill previously envisioned content (incl. summary of new positions) 
  • Simulate/test content transfer 
  • Writing meeting report
Marcos Wolf
16:30 - 1700
Adjourn


Members